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Thursday, 30 October 2014

MONTHLY MEETING SUBJECTS AND REPLY BY ADMINISTRATION WITH OUR NOTE


           
                        DEPARTMENT OF POSTS INDIA
O/o the Supdt. Of Post Offices, Dharmapuri Division, Dharmapuri 636701.
 No. F1/NFPE P3 dated at Dharmapuri 636701, the  29.10.14
            Minutes of the monthly meeting with NFPE P3 Union, Dharmapuri Divisional Branch held on   29.10.14  at 1500 hours at Divisional Office, Dharmapuri 636701 for the months of  August, September and October    2014.
The following were present:
Administrative Side:
1.Shri. K.Balasubramanian, SPOs, Dharmapuri division,  Dharmapuri 636701
2. Sri. G.Balaji, ASP(HQ) , Dharmapuri
Staff Side:
S/s
1.   C.Eazhujmalai, SPM, Annasagaram & President
1.     V.Palanimuthu, SA, Dharmapuri HO  & Secretary
2.     M.Rajasekaran, SA, Dharmapuri HO & Treasurer

New subjects.  

97.  Providing Local AMC for Computer peripherals.
    There is no AMC for computer peripherals from April 2014.If any problem in System or in printers , the day to day work is very much delayed and causing more  inconvenience to the staffs and the public . It is requested to arrange Local AMC for  Computers and Printers to function the offices smoothly.

Reply.;-  The AMC proposal was submitted to RO on 06.06.14. RO instructed   to submit revised proposal other than HCL. As there is no suitable       alternate vendor available. Hence the  present arrangement may  continue as   per call basis as and when required.
                                                                                                ( Item closed)
Union Note:
                We look if any vendor is willing to give local AMC .Untill if any problem in printer kindly give it to anybody from your office to HO\DO.Our Spos gave permission for conveyance(bus fare) for printer and the official.


 98.     Shifting of B.Agraharam Sub Office  into a better building .

               B.Agraharam sub office building is in  bad condition moreover it is in tiles     building .There is no provision for natural calls also and the subject is still pending for a very long time.So it may be kindly take immediate effort to shift the office to a better
 concrete building .


Reply.;- IP/SPM was directed to secure an alternate building to house the PO.            But no offer has been received. 

Union Note:
                              The SPM is requested to see a better building and send the willingness letter to divisional office.


99.     Shifting of Bommidi sub offices into a better building .
             Bommidi sub office building in damage condition and the cement in the  concrete is often fell down from the top.The building will be  collapse at any time so it may be kindly shift the building into better concrete building.

Reply.;- Shifting proposal in respect of offer preferred by  Sri. Nool Khadar       submitted to RO. During the meeting of FRAC, it is ascertained that   the building already let out to some other one. Hence again the IP/SPM   has been directed to secure an alternate building and no offer has been             received so far.

Union Note:
                              The SPM is requested to see a better building and send the willingness letter to divisional office.


100.   Changing of split hour working  Offices to Continuous working hour offices.
  It is requested to  kindly change all Sub Offices working hours as continuous working hour Offices from 0900 hrs to 1700 hrs. 

Reply.;- Working hours fixed to PO on basis of receipt of mails. At present out             of 30 SOs, 18 officers are already working in continuous working   hours. For other offices based on availability of MMS, case will be   examined.                                                                             ( Item closed)

Union Note:
                Initially we expect atleast 6 offices timings will be changed.
                       

  101. Separate room for union Office at Dharampuri HO premises.
   One separate Room may be kindly be allotted at Dharmapuri HO  for   execution of Union at Divisional level so as to facilitate our services to         our union members in a right way.

Reply.;-  There is no provision in the Rules.                           ( Item closed)

Union Note:
                             We decided to withdraw the demand  now.



102.   Filling of MTS Post in Harur SO.
   MTS Post at Harur SO may be posted to avoid delay in mailings and    regular office works.
Reply.;-   Proposal for filling up of the post of GDS Packer, Harur has been                        submitted to RO on 23.09.14                                            ( Item closed)

Union Note:
                        Already two officials are working now.One Gr.D.and one packer.

103.   Supply of Computer Chairs
 It is requested to provide computer chairs to Dharmapuri HO, Harur      SO, Bommidi SO and Tirtamalai SO and to needy offices.It is also    requested to give permission to repair the chairs which are in bad      condition.
Reply.;-  After receipt of requisition from the SPMs, it will be pursued.
                                                                                                ( Item closed)

Union Note:
  The SPM are requested to send the requisition letter for repairing and purchasing of new chairs.


104.   Registration of Site available at Harur.
 The land given by Tamilnadu State Government for the construction     of Harur SO (HSG II) may be registered at once and steps may be     taken for constructing building also.

Reply.;-   Till date no site is allotted to DOP. However, IP, Haur sub division   has been directed to contact the revenue authorities to ascertain the         present situation. Reply is awaited.
                                                                                    ( Item closed)
Union Note:
        We will wait for the allotment for the new site. After allotment of site  we request  the SPOs to register the site at the earliest.

105.   Supply of Mother Board.
  Permission may be approved for purchasing Motherboard at Dharmapuri Head Post Office.

Reply.;- The quotations and report from the PM, Dharmapuri HO are yet to    be received.

Union Note:
    We sent the quotation to divisional office. we expect the favorable orders.


 106.  Grant of Leave.
 All nature of leaves may be granted instantly by providing appropriate             arrangements.

Reply.;- As and when request received from officials, leave was granted.
                                                                                    ( Item closed)
Union Note:
Our SPos assured to grant leave to everybody.           


107.   Keeping Excess Staff at Divisional office
             Divisional Office the staff strength may be utilized as per sanctioned strength  and excess staff may be reduced who are working in the name of deputation. In our division shortage of 30 PAs  are  in existence and while the operative offices are suffering like anything, overflowing of staff at divisional office is causing such a concern among the employees. It is kindly requested to distribute the shortage of staff evenly to all offices mainly at the divisional office also.


Reply.;-There is no excess staff at DO. Staff for RPLI/BD/Tech branches are     utlised as there is no separate norms fixed.
                                                                                                ( Item closed)
Union Note:
             SPos replied that within one month the staff  strength at divisional office will be examined and necessary action will be taken.


108.   Divert the deputation PA from Dharmapuri divisional  office to Collectrate SO.
 Dharmapuri Collectrate SO is a ‘A’ class office and only Two PAs  are only working  now . It consist of one Postman and four GDS officials it is a heavy office in all aspects . It is requested to divert the Dharmapuri collectrate PA from divisional office to smooth functioning of the office.

Reply.;-Based on administrative grounds, PA of Dharmapuri Collectorate is    utilised at DO.
                                                                                                ( Item closed)
Union Note:

           In this issue we never stepback untill a PA posted in collectrate SO



                                                                                                Supdt. Of Post Offices,
                                                                                                Dharmapuri Division,       
                                                                                                Dharmapuri 636701.


 Copy to
1.         The Divisional Secretary, NFPE  P3, Dharmapuri Divisional branch       union,  Dharmapuri HO 636701. The next union meeting will be held       on  27 .11.14. Subjects for discussion should be sent before    17  .11.14.       




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